DEECA Property Portfolio Cleaning Services

⁠⁠⁠Introduction

The opportunity

DEECA is Victoria's lead government agency for sustainable management of water resources, climate change, bushfires, public land, forests and ecosystems.

The Department leads the state's effort to do more with less. This means using our limited natural resources sustainably while improving productivity. DEECA also ensures Victoria’s ecological systems remain sustainable. The Department seeks to provide leadership in the application of sustainability principles in its buildings.

The Department is seeking responses to this Request for Tender (RFT) T2025-0782 for the provision of cleaning services for DEECA’s regional Victorian properties.

Structure of RFT

• Introduction – contains an overview of the opportunity presented in, and the objectives of, this RFT.

• Part A – Conditions of Tendering sets out the rules applying to the RFT documents and to the Tendering Process. These rules are deemed to be accepted by all Tenderers and by all persons having received or obtained the RFT.

• Part B – Specification describes the Goods and/or Services in respect of which the Department invites Tenders from interested persons.

• Part C – Proposed Contract contains the terms and conditions in compliance with which the Department desires the Goods and/or Services set out in Part B to be provided.

• Part D – Tenderer’s Response specifies the information to be provided in a Tender and may also specify any information to be provided by a Tenderer by other means. Part D may include templates to be completed and included in a Tender.

RFT Objectives

The Department of Energy, Environment and Climate Action (DEECA) seeks submissions from qualified cleaning contractors to provide routine, periodic, and ad hoc cleaning services across DEECA’s property portfolio, including metropolitan Melbourne and regional sites. The successful contractor will provide all cleaning services for DEECA’s commercial property portfolio, primarily located in regional Victoria.

The Department’s specific requirements in relation to the Goods and/or Services are set out in Part B of this RFT (Specification).

In issuing this RFT, the Department seeks to identify a Tenderer who is:

(a) able to provide the Goods and/or Services required by the Department in the manner set out in the Specification;

(b) able to demonstrate a commitment and ability to working in collaboration with the Department over the term of any agreed contractual period to continuously seek improvements in value, efficiency and productivity in connection with the provision of the Goods and/or Services; and

(c) prepared to work with the Department to continue to identify opportunities for improvement in the quality and level of service provided to the Department,

for the mutual benefit of both the Department and the Tenderer

Note to Tenderers: Only Tenderers capable of providing all of the Goods and/or Services and complying in full with the conditions set out in this RFT should submit a Tenderer’s Response

Briefings

Tender briefing- T2025-0782

A briefing session will be held on 19 March 2026 02:00 pm.

Notes: Tender briefing for T2025-0782 will be held on Thursday 19 March 2026 at 2pm (subject to confirmation) via Online Teams Meeting.* Confirmation of attendance RSVP by 3pm on Tuesday 17 March 2026 to leonard.robbins@deeca.vic.gov.au. *Onsite Briefing on 20 March 2026 (details confirmed in Tender Briefing).*Mandatory attendance.

Attendance at the briefing is a pre-requisite to submission and consideration of a bid.

Registration closes on 17 March 2026 03:00 pm