Contract Surveillance Services Panel

⁠⁠⁠Early Tender Advice - Contract Surveillance Officers Panel Arrangement

The Contract Surveillance Services are required by Public Transport Authority (PTA) to support its construction activities. The majority of procurement covered by this Procurement Plan will be undertaken by the Major Projects Unit (MPU) Division which manages the delivery of high-value, high-risk complex public transport infrastructure for PTA. MPU works closely with other divisions and external stakeholders in the planning, delivery and handover of public transport infrastructure.

As part of the construction phase of these Projects, the MPU requires contract surveillance advice to mitigate commercial risks. It is essential that MPU obtains the best available Service Providers to provide each Project with strategic advice, contractual correspondence and risk identification and mitigation.

Contract Surveillance Officers with suitable experience and knowledge are not readily available within the PTA and as such MPU require engaging these officers on Panel Contracts. A selection of Contract Surveillance Officers with suitable qualifications, experience and knowledge are required to be available to support MPU on a Panel Contract basis. Due to the varied demands of the different projects to be undertaken by MPU over the next five (5) to ten (10) years, it is necessary to establish a ‘pool’ of available Contractors to enable effective and expedient engagement of services to meet project needs.

This procurement is to incorporate/consolidate all the contract surveillance services noted to date and now required on behalf of PTA Divisions by MPU for relevant Projects during the next five (5) years.

The Contract Surveillance Officer may provide a range of services across all PTA Projects, including but not limited to:

Works Management:
* Inspect civil and structures works, including but not limited to bored tunnel and/or rail station construction works, on major transport infrastructure projects.
* Review and assesses Contractors’ construction plans.
* Report on Contractors’ progress on a day to day basis and maintains accurate records including weather conditions, manpower, plant disposition and traffic management.
* Report on the quality of work delivered by Contractors (within the person’s area of expertise) and produces comprehensive reports.
* Ensure that safe working conditions are implemented for Contractors and investigative teams working on site on behalf of the PTA.
* Review the implementation of Contractors’ Safety Plans and ensures Contractors and other staff are performing in accordance with the PTA’s safety requirements.
* Identify potential risks associated with the delivery of the Contract and assists with risk mitigation measures.
* Review and assesses inspection and test plans and coordinates multidisciplinary railway commissioning activities.
* Report conformance to and variance against contractual requirements and progress of works by verbal, written and electronic means and issues non-conformance reports to Contractors.
* Conduct inspections for the release of hold points as identified in the Contract.
* Witness and formally releases hold points as directed by the PTA’s Representative.
 
Business Support:
* Provide recommendations on Contractor progress payments.
* Coordinate and assist in the provision of information/statistics for the Contract monthly report as required.
* Participate in contractual meetings and discussions as required.
* Manage records relating to the Contract, undertaking routine scheduling analysis and compiling periodic reports.

Other Services:
* Carry out other tasks and functions that are within the limits of the CSO’s skills, competence and training as required.

Service Areas
The range and broad categorisations of the Specialist Engineering/Architectural/Discipline Areas required for Contract Surveillance Services required are listed below:

Geotechnical and Tunnelling
* Ground Investigations
* Ground Improvement
* Dewatering
* Tunnelling (including TBM)
* Instrumentation and Monitoring

Civil
* Earthworks
* Roads and road safety
* Shared paths
* Drainage
* Small retaining walls
* Waterproofing
* Underground Services
* Cathodic Protection

Structural
* Buildings Structures
* Fire Resistance of Structural Elements
* Durability
* Bridges and service tunnels / ducts
* General reinforced concrete structures

Architecture / Building
* Building Set Out and Surveying
* General Building Construction
* Landscaping

Tunnel Services
* Fire and Life Safety Systems
* Tunnel Ventilation Systems
* Tunnel Control System
* Hydraulic Services
* Fire Protection
* LV Power
* Lighting
* Security Systems
* Fire Detection and Alarm Systems

Building Services
* Lifts and Escalators
* Building Electrical System
* Building Communication System
* Hydraulics
* Air-conditioning/Mechanical Ventilation
* Building Security and Management Systems including CCTV

Railway Systems
* Ballasted and Slab Track
* Signalling
* Communications Engineering
* Overhead Line Equipment
* HV/Traction Power
* Commissioning

Safety and Environmental
* Compliance Monitoring, Investigation, Review Site Environmental Management Plan
* Safety Inspection and Audits
* Safety Management Plan Reviews
* Inspection and Test Plans (ITPs)
 

*Estimated Tender Advertising Period: