CCS Regulatory Data Sharing Project
Tender ID: 609476
Tender Details
Tender Description
This Tender is invited by the Issuer.
Objective
Assisting the Department fulfil to support delivery of the CCS Regulatory Data Sharing Project under The Strengthening Safety and Quality in the Early Childhood Education and Care Sector Budget measure with a key initiative to give state and territory better access to CCS data to enhance their ability to regulate. Through the Project, state regulatory authorities will have direct access to CCS datasets, which will significantly enhance their regulatory oversight and efficiency. This improved access means STRAs can obtain real-time data on quality and safety, rather than relying on manual requests, reducing administrative burden and enabling quicker response to emerging issues.
Work to be undertaken
- Engage with STRAs to define and refine reporting requirements through consultations and workshops.
- Develop Memorandum of Understanding (MoUs),data-sharing agreements, privacy documentation (e.g., PIAs), user guides, and other governance artefacts.
- Document and validate business and technical data requirements in line with regulatory standards. Produce and deliver accurate, complete, and timely reports for STRAs using curated datasets.
- Conduct data-analytics activities to support IPS Branch operational priorities and decision-making.
- Maintain curated datasets with strong data-quality assurance processes.
- Build subject-matter expertise in childcare service quality and safety through data analysis.
- Provide quantitative and qualitative insights to inform stakeholder discussions.
- Improve data-extraction capabilities for internal and external users.
- Develop governance frameworks, documentation, and diagnostic tools for effective data management.
- Deliver a communication strategy and program to support case-selection capability and performance metrics for the Regulatory Operations Branch.
- Transfer process, procedural, and product knowledge to uplift departmental capability.
- Provide coding, analytics best practice, machine-learning, and statistical skills development to departmental staff.
- Deliver additional analytical and operational support to enhance overall departmental data-analytics capability.
Initial design phase and jurisdictional engagement
The Department expects an initial design phase to be completed by June 2026, including early engagement with State and Territory Regulatory Authorities (STRAs). This phase will encompass consultation activities, workshops, and requirements validation to inform the design of regulatory reports, data products, and supporting governance artefacts. The outcome of this phase will be a clearly articulated and agreed design that enables subsequent build, data curation, and reporting activities to progress efficiently and in parallel with executive priorities.
Conditions of Delivery
- The Seller will provide specified personnel to full time basis to undertake the work. Personnel may be replaced or supplemented with the Buyers approval consistent with clause 10 of the Master Agreement.
- The Seller must provide the Buyer with monthly reports within 5 business days of the end of each calendar month from start of the contract until June 2027. Each report must provide detailed information of
- The activities undertaken in that month
- The specific work tasks and phases completed in that month
- Planned activities to be undertaken in the following month
- Tasks and phases to be completed in the following month
Entitlement to payment will be dependent on the acknowledgement by the Assistant Secretary, Integrity Policy and Strategy Branch of the satisfactory delivery of the anticipated work to date.
Consortia arrangements
The Department is open to responses from consortia or joint tenderers where this enables the delivery of complementary capabilities across service design, stakeholder engagement, and the development of reporting and data assets. Consortia arrangements may combine specialist expertise in regulatory design, business intelligence, and data engineering to support the concurrent progression of report design and data asset construction, in line with executive expectations and project timelines. Where a consortium approach is proposed, sellers should clearly outline governance arrangements, roles and responsibilities, accountability for deliverables, and how integrated delivery will be managed across participating organisations.
Location
New South Wales : Central West : Far North Coast : Far West : Hunter : Illawarra : Mid North Coast : Murray : New England : Orana : Riverina : Southern Highlands : Sydney
Queensland : Cairns & Far North Queensland : Gladstone : Mackay Whitsunday Region : Mount Isa & North West Region : Rockhampton : South East Queensland : South West & Darling Downs : The Central West : Townsville : Wide Bay Burnett
Victoria : Barwon South West : Gippsland : Grampians : Hume : Loddon Mallee : Melbourne
South Australia : Adelaide : Eyre & Western : Far North : Fleurieu & Kangaroo Island : Limestone Coast : Murray & Mallee : York & Mid North
Northern Territory : Barkly : Big Rivers : Central Australia : East Arnhem : Greater Darwin : Top End
Australian Capital Territory
Tasmania
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