2026-2027 NSW Schools Spectacular/SpecFest Production Management

The objective is to identify an individual or organisation to provide the Production management Services for the Arena and/or SpecFest for the 2026 / 2027Schools Spectaculars.

Project goals

The NSW Department of Education’s Schools Spectacular is a high-profile performing arts event involving the participation of over 6,000 public school children and young people.

The annual two-day event is staged at Qudos Bank Arena on the last Friday and Saturday in November. It comprises matinee and evening performances, attracts arena audiences of 25,000 people and is recorded for a televised broadcast nationally.

In association with the Spectacular, SpecFest is an outdoor pre-show hub featuring live performances from talented public-school students. It is a combination of an outdoor festival atmosphere with performances and activations to match.

The scope for the project can be combined for the two events or tendered separately.

It is anticipated that the planning as outlined in the scope will commence as soon as the successful respondent is contracted.

Scope

• Arena Production Manager
• Coordinate the design and installation of the show.
•  Liaise directly with the venue regarding tech requirements
•  Manage onsite schedules for the production
•  Ensure that all technical equipment is installed effectively and on time
•  Liaise with the broadcast production company
•  Assist with the writing of specifications and obtaining quotations
•  Coordinate all elements within the show.
•  Be onsite or provide personnel
•  Attend as required all planning and scheduling meetings.
•  Be available throughout the year
•  Supervise and manage on-site, installation and removal of all production elements
•  Ensure that all WHS requirements are met

Red Zone Production Manager Scope:

• Collaborate with the SpecFest Producer and EP with the delivery of technical requirements
•  Coordinate and manage the technical production
•  Coordinate any technical requirements for exhibition spaces and cast holding rooms as required.
•  Provide technical, CAD drawings and stage plans
•  Provide staff to production manage the event
•  Assist with the delivery of other infrastructure requirements
•  manage on-site, installation and removal of all elements and temporary infrastructure
•  Liaise with the SpecFest Producer with the coordination of rehearsals and staged events
•  Facilitate specialist opportunities for VET students
• ensure that all WHS requirements are met

Related files

• rfq- Production management.docx (67 KB)