Council is seeking a suitably qualified and experienced contractor to conduct the inspections and maintenance of HVAC services located at the Shepparton Art Museum.

The Contractor will be responsible for supplying, installing, and maintaining HVAC systems and mechanical plant. Responsibilities include:

• Conducting regular inspections.
• Identifying and reporting on any defects.
• Liaising with Council’s preferred essential safety measures contractor to coordinate rectification works.
• Uploading timely service reports to Council’s essential safety measures contractor portal; and
• Maintain and provide a database record of all infrastructure and equipment serviced for Council to access.

Term of the Contract is a 3-year period with the option of two one year extensions (3+1+1)

It is Council’s policy not to accept Tenders received after the specified closing time.

Council will not accept any tender submissions by facsimile, or by e-mail.

INSTRUCTIONS FOR SUBMISSIONS:

• Council expressly advises that failure to supply pricing in the section provided will result in your tender not being evaluated.
• All Tender Schedules 1-8 (inclusive) must be completed in order for the submission to be evaluated.
• You must allow sufficient time to upload your submission prior to the 4pm deadline. We suggest you familiarise yourself with the online form and uploading options via the RESPONSE tab.
• All submissions must be submitted via this online portal; submissions made through any other means will not be accepted or considered.
• Late submissions in any format will not be accepted. If you are midway through your submission and the clock hits 4:00pm (AEDT) your submission will not be accepted and you will be unable to continue.
• You are encouraged to upload your submission early to avoid missing out.
• We recommend you access a good quality network/internet connection. Greater Shepparton City Council is not responsible for your internet connection quality.
• All communications regarding the submission must be via the online forum. If you have any questions or require assistance, you must lodge an online query through the QUESTIONS tab no later than five (5) days prior to tender close.

For information on Council's Procurement Policy, refer to http://greatershepparton.com.au/assets/files/documents/governance/meetings/2019/05/Procurement_Policy_13.POL1_.pdf

Collection Notice

Greater Shepparton City Council manages your personal information in accordance with its Privacy Policy and the Privacy and Data Protection Act 2014 (Vic). Your personal information is collected to communicate with you and process your submission. It is disclosed to relevant Council staff for submission evaluation. If you do not provide the requested information the evaluation of your submission may be delayed. To gain access to your personal information please contact the contracts and procurement team on 5832 9700.