The AAD is seeking to engage a Supplier who can supply and support a technical writer (specified personnel) to assist with the revision of AAD’s Safety Management System, and specifically our Safety Management System Manual, Safety Standards and Standard Operating Procedures.

The Supplier must provide the services of an accomplished technical writer who has significant experience in

a. working with WHS Management Systems (specifically ISO45001:2018),

b. working with Customer’s’ subject matter experts, and

c. the use of a generative artificial intelligence as an aid to document production and information synthesis.

The technical writing services will include reviewing existing documents, assessing complex technical subject matter and producing plain English documents that have a target reading age of 14. Readability shall be assessed using the averages of three tests (Flesch-Kincaid, Flesch Reading Ease, SMOG).

Specified personnel must be proficient in the use of MS Word, must initially develop standardised templates for Safety Standards, Standard Operating Procedures, Work Instructions & Guidelines. The revised documents produced by the technical writer will be subject to iterative review by the AAD prior to finalisation.

The specified personnel must be self-sufficient, time-efficient and responsive to direction and feedback.

The specified personnel will be:

• embedded in the AAD WHS team (but can work remotely);

• provided with work packages by the AAD WHS Manager; and

• submit each completed package of work to the AAD WHS Manager for review and approval.

The specified personnel will work exclusively for the AAD for the term of the contract.

The specified personnel must be available to travel to the AAD’s office in Kingston, Tasmania. They will be required to work in the AAD office for the first two weeks of commencement of services and monthly thereafter for a period of two days per visit.

All documentation provided to and produced by the specified personnel shall be the exclusive intellectual property of the AAD.

Other Instructions:

Conditions for Participation: The supply must be provided in accordance with the Statement of Requirement (SoR) in the ATM and subject to the terms and conditions set out in, or referred to, in ATM 25/840 Technical Writing Services.

Timeframe for Delivery: Delivery must be completed by 30 June 2026

Address for Lodgement: www.tenders.gov.au