Request for Quotation Mt Vincent Waste Facility Transformation

⁠⁠⁠Maitland City Council (MCC) invites you to respond to their Request for Quotation (RfQ) for Mt Vincent Waste Facility Transformation project.

MCC owns and operates the Maitland Resource Recovery Facility (MRRF) which provides waste disposal and resource recovery services to the growing population of the Maitland Local Government Area (LGA).

The site comprises three approved uses, operating under three (3) development approvals and a single Environment Protection Licence.

The objective of this engagement is to review all approvals for the site, recommend an approvals pathway and deliver approvals support to enable:

(a) an extension of the timeframe over which landfilling can occur;

(b) an adjustment to the size and location of buildings associated with the CRC; and

(c) an adjustment to the footprint for the transfer station.

The Quotation pack consists of the following documentation:

(a) RfQ Invitation Letter (refer document titled: 01. 20232313 Invitation to RfT Letter.pdf),

(b) Quotation Acknowledgement (refer document titled: 02. 20232313 Mt Vincent Waste Facility Transformation Acknowledgment Form.pdf),

(c) Conditions of Tender (refer document titled: 03. 20232313 Mt Vincent Waste Facility Conditions of Tender.pdf),

(d) Responding to an ERFx Notice (refer document titled: 04. 20232313 Responding to an ERFx Notice.pdf),

(e) Specification (refer document titled: 05. 20232313 Mt Vincent Waste Facility Transformation Specification.pdf),

(f) Previously approved DA (refer document titled: 05a. 20232313 Previously Approved DA Transfer Station Layout and Footprint.pdf),

(g) Modified Transfer Station Layout (refer document titled: 05b. 20232313 Modified Transfer Station Layout and Footprint.pdf),

(h) Extract Waste Transfer Facility Project Scope (refer document titled: 05c. 20232313 Extract Waste Transfer Waste Facility Project Scope.pdf),

(i) RFQ Questions (refer document titled: 06. 20232313 MT Vincent Waste Facility Transformation Request for Proposal Part 2.docx)

(j) Price File (refer document titled: 07. 20232313 Mt Vincent Waste Facility Transformation Price File.xlsx)

(k) Request for Contract Deviations (refer document titled: 08. 20232313 Register of Contract Deviations.xls),

(l) Contract (refer document titled: 09. 20232313 MCC Major Services Agreement MT Vincent Waste Facility Transfer.pdf)

RFQ Acknowledgement

Respondents are requested to complete the RFQ Acknowledgement Form (refer document titled: 02. 20232313 Mt Vincent Waste Facility Transformation Acknowledgment Form.pdf) and return via email to acknowledge your company will be submitting an RFQ. RFQ Acknowledgement Forms must be submitted no later than 12.00pm (DEST) Thursday 1st February 2023 to ben.lewis@maitland.nsw.gov.au.

Instructions to Populate Response Documentation

The Respondent must populate its RFQ by way of completing the questions contained in Request for Proposal Part 2 (refer document titled: 06. 20232313 MT Vincent Waste Facility Transformation Request for Proposal Part 2.docx) provided within the RFQ.

The Respondent must respond in the boxes provided for any text-based answers and expand the space as necessary. MCC prefers responses in each section be limited to less than 500 words. However, where a Respondent wants to attach additional relevant documents, ensure you include a reference to the attachment in the relevant section.

You must submit using an electronic copy of this document. Respondents must note that all questions MUST be completed.