Pre-qualified Panel for the Supply of Road Works for a Two Year Term with Option Periods

⁠⁠⁠The City of Melville ("City"), is seeking to establish a suitably qualified and experienced Panel of Pre-qualified Suppliers to assist the City with the supply of road works as part of the Road Rehabilitation Program and Road Resurfacing Program. The City intends to split the Panel into two categories with suppliers able to express an interest to be on one or more of the categories. The City intends to appoint up to three Pre-qualified Suppliers to each category of the Panel with the potential for some Pre-qualified Suppliers to be appointed to both categories. The Panel Terms are valid for an initial term of two years with three additional 12 months option periods which will be exercised at the sole discretion of the City.

The Road Rehabilitation Program is estimated at approximately $3,500,000 per year and the Road Resurfacing Program is estimated at approximately $2,500,000 per year but the City does not guarantee the amount of work available through this Panel. The City will designate, at its own discretion, if a road is categorise as Road Rehabilitation, Road Resurfacing or belongs to another category.
Works as part of the Road Rehabilitation program may include:

• Undertaking Profiling Work
• Laying and Supplying of Hot and Cold Mix Asphalt
• Minor drainage work
• Kerbing work
• Concrete work
• Reinstatement work
• Traffic Management required to carry out works under this Panel
• Bitumen Seal work
• Pavement Reconstruction
• Temporary Line Marking and Line Spotting
• 12 month Defects Liability Period for any or all works
• Works as part of the Road Resurfacing program may include:
• Undertaking Profiling Work* (Optional)
• Laying and Supplying of Hot and Cold Mix Asphalt
• Traffic Management required to carry out works under this Panel* (Optional)
• Bitumen Seal work
• Minor Pavement Reconstruction
• Temporary Line Marking and Line Spotting
• 12 month Defects Liability Period for any or all works

* The City reserves the right to engage contractors outside of this Panel for those items.
Works not associated with the annual Road Rehabilitation or Road Resurfacing Program may be undertaken outside of this Panel at the sole discretion of the City.
Unless directed otherwise by the City's Representative, new road construction, stabilisation and specialised road construction is excluded from the Panel. Where stabilisation or specialised road construction works are required, all resurfacing/rehabilitation works on that road may be excluded from the Panel at the City's sole discretion.

This Panel does not preclude the City from conducting road works utilising its own resources.

For additional items not included in the Pricing Schedule but that fall within the general scope of this Panel and are requested by the City, the City may request a quote from one or more Pre-Qualified Suppliers for approval. If the City is not satisfied with the quote received, the City reserves the right to request a revision to the quote, request quotes from other Pre-Qualified Suppliers or engage a contractor outside of this Panel.

For a large order of materials where the Contractor charges a mark-up on cost (e.g. supply of brick pavers), the City may request the Contractor obtain multiple quotes before ordering the material.