Real Estate & Facility Management Services (REFM)

The Department of Transport and Planning (DTP) brings together key transport, planning, land, precinct and policy functions within a single department to create thriving places and connected communities. Since 1 January 2020, VicRoads and Public Transport Victoria have been part of DTP, whilst Minister for Finance and Minister for Planning property functions have also since transferred to DTP providing Governments central and leading Land and Property function.

DTP's Portfolios play a vital role in enabling current and future infrastructure projects by ensuring land is available when required by the Victorian Government. Majority of assets are held for future transport or major projects in which expected time frame of delivery can change with Government priorities. Not centrally funded, it's critical that land and property assets are maintained, commercialised and fully utilised to provide a revenue stream to the Department and reduce risk and maintenance costs.

DTP has a portfolio of approximately 4,200 properties across the State and is seeking a suitably qualified provider(s) to effectively manage the portfolio, optimise returns, and diligently manage associated landowners’ risks. The initial term of the service is for 4 years with a further two 24-month options.

This contract will ensure that:

• DTP’s obligations as landowner are met and risks are managed to ensure compliance and safety of all DTP properties;
• DTP’s reputation as a landowner and landlord is effectively managed;
• Where relevant, to maximise the return on lettable assets; and
• Assets in the portfolio are maintained to optimise value from the portfolio.

The portfolios consist of a diverse range of asset types including residential, commercial, improved and unimproved land, telecommunications and commercial road licensing agreements.

Scope of Service includes but not limited to the following:

• Leasing & Licencing;
• Administration & Management;
• Renewals & new opportunities;
• Planned & reactive maintenance (e.g. minor repairs, painting, cleaning, electrical, plumbing, lawn mowing, landscaping, etc.); and
• Real Estate Services (advertising for leasing, market reviews, landowner representation)
• Project Management for significant sites including Heritage compliance, renovations and demolitions.

Briefings

Briefing Session - Real Estate & Facility Management Services (REFM)

A briefing session will be held at Level 02 Theatrette, Department of Transport and Planning, 1 Spring Street, Melbourne, Victoria, Australia, 3000 on 4 March 2026 01:00 pm.

Notes: Should you wish to attend, tenderers are required to pre-register attendance by completing the "Briefing Session Registration Form.docx" and send via email to Tam.ma@transport.vic.gov.au.

Tenderers may also submit questions for the Briefing session in this form prior to the Briefing. The form is to be submitted by 5:00pm (AEST) Friday 27th February 2026.The briefing session is designed to give the Organisation the opportunity to:

•  Provide Tenderers further context to DTP portfolios and priorities;

•  clarify the overall scope and intent of the RFT; and

•  receive questions that Tenderers may have regarding the RFT documents

Questions asked during the briefing session may not be answered in the briefing session. Responses to questions which are not answered and responses given to questions asked during the briefing session may be provided to all Tenderers. Tenderers may also be required to submit all queries and questions asked during the briefing session in writing after the briefing session. Details of and responses to these queries and questions may be provided to all other Tenderers in accordance with Part A.