Break O’Day Council (BODC) invites submissions from qualified and experienced businesses/contractors to provide mechanical services and repairs for a range of heavy machinery, trucks and fleet vehicles as detailed in item 1c.

The contractor and/or their employees will hold the appropriate qualifications and tickets (including diesel) for servicing heavy machinery (including hydraulics) trucks, 4WD’s, AWD’s, cars, ride-on mowers and small plant items including but not limited to brushcutters and chainsaws.

The contractor shall be available on an as required basis in consultation with Council’s Works Operations Manager AND must be available to attend to breakdowns at short notice (i.e. within 1 hour).

MECHANICAL SERVICES

a. Mechanical services are required from 1 July 2024 to 30 June 2026 with a contract extension by mutual agreement between the contractor and BODC of not exceeding 12 calendar months to 30 June 2027.

b. The contractor shall be responsible for providing mechanical services and repairs across the BODC municipality. Scheduled services and repairs will be completed at BODC’s Works Depot located at St Helens. However unplanned repairs may be required at any location within the municipality at any time.

c. Services and repairs include but are not limited to heavy machinery (such as graders, loaders, trucks, backhoes, skid steer, excavators and tractors), fleet vehicles (such as 4x4’s, AWD’s and cars), and small machinery (such as ride-on mowers, brushcutters and chainsaws).

d. The contractor will be required to source all parts necessary to do services and repairs at best value for BODC. All purchases must be approved by Council’s Works Operations Manager (or delegate) prior to purchase and a BODC purchase order will be issued directly to the supplier for the parts required. BODC’s Procurement policy (POLICY NO. LG07 PROCUREMENT POLICY -Code for Tenders and Contracts) must be adhered to when making purchases.

e. The contractor will be responsible for ensuring all registered vehicles and other items of machinery that are permitted to travel on public roads are roadworthy prior to returning to work after they have been serviced or repaired.

f. The contractor will be required to maintain a record system for all servicing and repairs for each vehicle/machine.

g. The contractor will be required to maintain stock levels of various workshop consumables including but not limited to oils and lubricants, filters etc.

h. The contractor will need to have their own extensive range of tools to provide the services for this contract.