Pacific Islands Forum Secretariat (PIFS) Catering Services & Staff Cafeteria Operation
Tender ID: 543792
Tender Details
Tender Description
PACIFIC ISLANDS FORUM SECRETARIAT (PIFS) CATERING SERVICES & STAFF CAFETERIA OPERATION
The PIFS seeks a suitably qualified cafeteria operator to manage and operate a small Caféteria located within the PIFS Head Quarters (Secretariat) at Ratu Sukuna Road, Suva and to provide catering services for all its official functions and meetings.
The Secretariat has a total of 114 staff and hosts an average of 40-50 meetings a year with a range of participants from 10-200 at any one time. A full day meeting includes morning tea, lunch and afternoon tea. There are certain meetings that span more than 1 day, and up to a full working week.
Depending on the meeting organisers and the type of meetings held, the Secretariat also hosts cocktail functions to compliment the meetings where refreshments and cocktail food servings are also provided in the evenings. In addition, the Secretariat staff also need to have a cafeteria provider to provide coffee, food & refreshments during working hours from 9:30am 4:00pm Mondays to Fridays at a monthly rental rate to be agreed.
There will be occasional considerations and requests for VIP dinners to be facilitated at the cafeteria from time to time. Dinners may also include staff organized events and functions. External organisations that hire the PIFS Conference facilities may choose to use PIFS caterer or use their own preferred catering services.
Service Information
The details of the services to be provided is contained in the Terms of Reference (ToR) which could be obtained from www.tenders.net/forumsec .
The RFT should include the following:
• Evidence of the applicant’s experience in the management and operation of a food outlet preferably in an urban setting within the last 3 years;
• Evidence of a suitably qualified food safety measures and capable staffing to promote and perform the services to a high standard;
• Evidence of their financial capacity and capability to perform catering services; and
• Proposed rental price for the staff cafeteria.
Registrants must note that some investment will be required prior to commencement of the Services. Proposals must outline the plan for the following main services.
• Operation of a Coffee shop that produces good quality coffee and health drinks.
• Operation of a sandwich /food/pastry bar to cater for staff and visitors
• Provide Catering for meetings and functions held at the Secretariat.
• Operate a semi-commercial kitchen to cater for staff and visitor lunches.
• Provide the movement of food in a safe and hygienic manner, that is prompt, between the cafeteria and the meeting, events and function venues.
• Provide the prompt movement of equipment, dishes, and items for set up for meetings, events and functions at venues.
HOW TO APPLY
To be eligible, Registrants must be Fiji nationals or own a catering business in Fiji.
Submissions should be clearly marked as:
REQUEST FOR TENDER: “PACIFIC ISLANDS FORUM SECRETARIAT (PIFS) CATERING SERVICES & STAFF CAFETERIA OPERATION”.
Method of Submissions:
Interested Vendors are encouraged to provide written submissions to address the eligibility criteria and response, also should attach their company resume.
Interested suppliers should forward their Expression of Interest which first should be converted to the PDF format, max.10.0MB and submit electronically following the instructions at www.tenders.net/forumsec.
*All interested bidders will need to register at www.tenders.net/forumsec.
Deadline for Submissions:
Submissions need to reach the Secretariat by 5:00pm, Friday 8 December 2023 (Fiji time).
Late or incomplete submissions will not be considered.
Question and Answer:
All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec. Tenderers may submit questions in writing to the mentioned Question and Answer Forum before 1 December 2023.
The Secretariat has no obligation to provide clarification after this date.
Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.
Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.
Location
New South Wales : Central West : Far North Coast : Far West : Hunter : Illawarra : Mid North Coast : Murray : New England : Orana : Riverina : Southern Highlands : Sydney
Queensland : Cairns & Far North Queensland : Gladstone : Mackay Whitsunday Region : Mount Isa & North West Region : Rockhampton : South East Queensland : South West & Darling Downs : The Central West : Townsville : Wide Bay Burnett
Victoria : Barwon South West : Gippsland : Grampians : Hume : Loddon Mallee : Melbourne
South Australia : Adelaide : Eyre & Western : Far North : Fleurieu & Kangaroo Island : Limestone Coast : Murray & Mallee : York & Mid North
Northern Territory : Big Rivers : Central Australia : East Arnhem : Greater Darwin
Australian Capital Territory
Tasmania
Outside Australia
New Zealand : Auckland : Bay of Plenty : Canterbury : Chatham Islands : Gisborne : Hawkes Bay : Kermadec : Manawatu-Wanganui : Marlborough : Nelson : Northland : Otago : Southland : Subantartic : Taranaki : Tasman-Nelson : Three Kings : Waikato : Wellington : West Coast