CFA is seeking responses to this invitation for the provision of Goods as outlined in Part A.2 – Specifications.

Access restrictions (if any): 

To be able to download tender documents or upload your submission, you must first ensure your Company is registered with Buying for Vic/TendersVic (this should take approx. 5-mins)

Other requirements:

As specified in clause 3.1(c) of Part B.2 - Victorian Government Requirements, Invitees may only submit documentation that has been virus checked and is free from viruses.

Tender e-Lodgement;

• Invitees must provide an electronic copy of Part D of this Invitation - The Offer in the requisite Microsoft Office format.
• Where an Invitee's policy is to provide PDF electronic documents only, PDF copies must be provided in addition to the requisite Microsoft formats.
• If providing manuals, these must be relevant, current and live. These must be submitted in electronic format only, which may be Adobe PDF or Microsoft Word formats. Diagrams may be provided in the requisite Microsoft Visio format.
• Invitees must not provide links to websites. Any relevant peripheral information should be provided in Part D of this Invitation – The Offer.
• Please submit your tender response well before the tender closing time, allowing time to upload or re-upload if required. It is the invitee’s responsibility to ensure sufficient time is given to upload tender responses. Commencing document upload two (2) hours prior to the closing time is highly recommended. 
• Please check the receipt issued by Buying for VIC/Tenders VIC carefully to ensure all files have been uploaded. If you have not received a receipt from Buying for VIC/Tenders VIC, your submission has not been loaded correctly and you must resubmit your tender response prior to the closing date and time.
• If the tender lodgment has taken more than 15 minutes to process, we recommend restarting the upload session.
• If you are inactive on the ‘Submit Electronic Response’ page for more than 30 minutes you will time out, refresh this page and log in to Buying for VIC/Tenders VIC again to submit the tender response.

What should you do if you experience issues loading your Tender onto Buying for VIC/Tenders VIC;

• Only alphabetic characters a-z, A-Z, numerals 0-9 and full stops are acceptable file names. The file pathname should be no longer than 90 characters. The total file size of the tender response been uploaded should be no more than 100 MB in a single batch
• If you continue to find any difficulty uploading response then please call Tenders VIC Helpdesk on (03) 7005 9116 who will be able to log your upload issue (please leave a voicemail message if there is no answer)
• If the Tenders VIC Helpdesk cannot rectify your upload issue, please contact the CFA Tender Administrator at tenders@cfa.vic.gov.au requesting acknowledgement of your upload issue (do not email tender submissions without Administrator approval). Contact must be made before the closing date and time for your request to be considered. Briefings: 

Optional Supplier Briefing

A briefing session will be held at CFA State Logistics Centre, 16 Dalmore Drive, Scoresby, Vic, Australia, 3179 on 19 October 2023 01:00 pm.

Notes: The briefing session is designed to give the Organization the opportunity to:(a) guide Invitees through the Invitation documents;(b) clarify the overall scope and intent of the Invitation; and(c) receive questions that Invitees may have in regards to the Invitation documents. Probity advisers will be in attendance to assist with compliance with the probity requirements.Questions asked during the briefing session may not be answered in the briefing session. Responses to questions which are not answered, and responses given to questions asked during the briefing session may be provided to all Invitees in accordance with the communication process set out in clause 2.2 of Part B.2.Invitees may also be required to submit all queries and questions asked during the briefing session in writing after the briefing session. Details of and responses to these queries and questions may be provided to all other Invitees in accordance with the communication process set out in clause 2.2 of Part B.2, in which event those details shall form part of this Invitation.

Registration closes on 17 October 2023 10:00 am