Request for Quotes – Cleaning Services to Orford and Triabunna Public Facilities

⁠⁠⁠Supply of resources and equipment (where not supplied by GSBC) for:
- Town maintenance tasks - GSBC Public toilet facilities and GSBC public space rubbish bin servicing on weekend, public holiday, LG holidays or as required.
within the Triabunna and Orford area. Servicing tasks will be issued to the successful respondent/s and prioritized
by the GSBC works supervisor.
2.1 The council seeks Quotes from the Respondents for the provision of the Services.
2.2 Prices quoted are to be in a schedule of rates basis.
2.3 All prices for the services are to be fixed. Quoted prices must include GST and all applicable levies, duties, taxes and charges.
2.4 Any charge not stated in the Quote will not be payable by the Council unless prior approval is given by council.
2.5 The Respondent must admit:
2.5.1 the original Form of Quote; and
2.5.2 the completed Schedules.
2.5.3 Copies of current insurance certificates or the value of insurances that will be secured by the successful respondent prior to contract issued. This includes public liability insurance and motor vehicle insurance.
2.6 Any Quote may be rejected if it does not conform with the requirements of the
Specifications or this RFQ.
2.7 Quotes must be submitted to:
tenders@freycinet.tas.gov.au With the subject reference- Quotation for Cleaning Services to Orford and Triabunna Public Facilities.
Closing Date: 01st August 2022.
RFQ queries: Peter Porch, Director Works and Infrastructure- (03) 6256-4719.
2.8 This RFQ closes on the Closing Date.
2.9 Quotes received after the Closing Date will NOT be considered.
2.10 The Council will not accept any responsibility in the event that a Quote is not received by the Closing Date.
2.11 Respondents must not use this RFQ (including any attached technical and other written information supplied by the Council) for any purpose other than to prepare a Quote. This includes not copying this RFQ (including any attached technical and other written information supplied by the Council) and providing a copy to any third party not involved in the preparation of a Quote.

Section B - Specifications
The supply of services under this RFQ are for the Orford and Triabunna area for Glamorgan Spring Bay Council owned/maintained facilities and public spaces. The workload will vary depending on tourism season, festivals/events within the community, weather conditions and public holidays, however an estimate of average hours per month are expected to be in the range of:
· Peak season (October to end of April) 4 to 5 hours per day for 1 person for each day of weekends, public holidays and LG holidays as required.
· Off peak season (May to end of September) 3 to 4 hours per day for 1 person for Sundays and public holidays or as required. During off peak season the GSBC works supervisor will advise successful respondent/s of when servicing will be required. There will be periods where no servicing is required.
· Afterhours engagement when needed (if available) for public facility/bin servicing due to heavy usage.
This includes:
· Orford/Triabunna - Cleaning and general servicing of public toilet facilities. GSBC will supply all consumables and cleaning equipment/products for execution of these tasks. GSBC public toilets to be inspected for cleanliness are re-stock consumables such as toilet paper, urinal pads, liquid soap and hand towel if needed. If toilets need to be swept or mopped this will be included in the service.

Tasks include daily removal of blockages in pans and urinals;
clearing of drains;
cleaning of all visible human waste from toilet pans and urinals;
clean walls, floors, and fittings as necessary to provide hygienic and clean presentation to the public.
Report equipment failures, vandalism and damage to contract supervisor promptly to enable repairs by others in a timely way.

GSBC Public Toilet Facilities that require to be serviced under this RFQ:
1. Spring Beach Public Toilets
2. Our Park Public Toilets
3. Millington Beach Public Toilets
4. Raspin Beach Public Toilets
5. Gate House Public Toilets, Triabunna
6. Triabunna Marina Public Toilets
7. Triabunna Rec Ground Public Toilets
· Orford/Triabunna - emptying of all public space non-residential waste bins operated by GSBC. Bin liners will be supplied by GSBC. All bins to be checked and if greater than 30% full the bin is to be emptied and new liner fitted. Refuse collected is to be delivered to the Orford Waste Transfer Station and placed in the refuse bins at the site. Location maps and checklist of the bins to be serviced will be supplied by GSBC to the successful respondent/s.

Total number of bins to service:
1. Triabunna- 26 bins
2. Orford- 45 bins
· GSBC public BBQ's- if these have been used they will be required to be cleaned with all visible cooking stains removed and the BBQ operation checked. GSBC will supply a location map of the BBQ's and a checklist to the successful respondent/s. These are located at:
1. Triabunna Marina- 3 X BBQ's
2. Spring Beach- 2 X BBQ's
3. Raspin Beach- 2 X BBQ's
4. Our Park- 2 X BBQ's
5. Triabunna Rec Ground- 1 X BBQ's
· GSBC will train successful respondent/s to competently undertake these services.
· Successful respondent/s to supply Hepatitis vaccination status.
· Successful respondent/s is to supply suitable motor vehicle/s including fuel and maintenance costs) in safe, road worthy condition to execute the tasks. Vehicle to be fitted with amber flashing light/s on the roof or headboard of tray and have GSBC logo magnets
(supplied by council) displayed on each front door