The National Emergency Management Agency Te Rākau Whakamarumaru (NEMA) is looking to appoint a supplier that can provide goods and services to upgrade the National Crisis Management Centre (NCMC) multimedia system, with a focus on refreshing the primary display area in the Operations Room of the NCMC.

The multimedia system must consist of a large display area across the Operations room wall (the primary display area) as well as multiple screens spread throughout the NCMC in order to allow situational awareness for staff not working in the Operations Room. It must also have a sound and communication system capable of both playing audio in the Operations Room, and broadcasting audio across some or all rooms in the NCMC. This system must also be simple to control so that users do not need technical knowledge to manipulate what is displayed or played across the system.
There is also the need to upgrade the teleconferencing facilities in the NCMC. Please note that we wish to have this component priced separately

What’s important to us?
The NCMC is required to be kept in a constant state of readiness and is required to have a multimedia system capable of providing the response team with multiple sources of up to date information in an easily accessible format. In addition, it is required to have comprehensive teleconferencing systems to enable collaboration across the sector. It is therefore important to us that we procure reliable and easy to use multimedia and teleconferencing systems.

Please ensure you contact NEMA’s point of contact (specified in Section 1.3 of the RFP) before Close of Business 24/03/22 to organise a supplier briefing session. Slots available for the supplier briefings are Monday 28th March and Tuesday 29th March 2022. Please note that the incumbent supplier (maintenance of the current audio and video equipment at NCMC) will – as part of supplier briefings - provide the site-specific information to all potential bidders i.e. site walkthroughs and answer questions limited to cabling routes, existing data/power cabling pathways, where not to drill, etc.