evokeAG. Professional Conference Organiser Open Tender – Request for Quotation (RFQ)

⁠⁠⁠This Open Tender – Request for Quote is for AgriFutures Australia to find a suitable Professional Conference Organiser (PCO) for the evokeAG. 2022 event taking place on Tuesday, 15 and Wednesday, 16 February, 2022 in Perth, Western Australia and possibly for the 2023 and 2024 event.

Background

evokeAG. is the Asia Pacific region’s premier agrifood tech event and has run for the past two consecutive years. The event allows delegates to explore what’s next in the agrifood tech space, covering three main themes: food, farm, future.

evokeAG. is an immersive experience delivering topics and cutting-edge innovation from across the region and around the world. It is the only event of its type where people come together to connect, collaborate and evolve all things agriculture.

Please visit the evokeAG. website for more information on the 2019 and 2020 event, including information on the event partners, program, startups and industry news.

For a visual experience of the evokeAG. event visit our YouTube channel to get a sense of the look and feel, showcased in our highlight reels and panel sessions.

Services required

End-to-end management PCO services including (but not limited to):

• Strategic planning and communications
• Creative direction, branding and graphic design
• Event management
• Budget management
• Production and logistics
• Reporting

Timeline

Date / Activity

Wednesday, 9 September 2020 - Open Tender – Request for Quote applications open

Friday, 25 September 2020 - Intention to submit notification due to AgriFutures Australia

Before Monday, 28 September 2020 - Please notify Dallas.Pearce@agrifutures.com.au if you would like to schedule a video conference to discuss any questions, prior to meeting period opening

Video conferences will take place between Monday, 28 September – Friday, 9 October 2020 - Video conferences will be arranged to answer any questions

Friday, 16 October 2020 Open Tender – Request for Quote closes

Monday, 19 October – Friday, 23 October 2020 - Selection panel round 1 of vetting

Monday, 26 October 2020 - Shortlisted agencies notified

Tuesday, 27 October – Friday, 31 October 2020 - Interviews with shortlist

Monday, 9 November – Friday, 13 November 2020 - Any final meetings/interviews required

Monday, 21 December 2020 - Contract executed

1 January 2021 - Commence contract

How to make a submission

The Open Tender – Request for Quote process will be open for five weeks. We ask that conference organisers notify dallas.pearce@agrifutures.com.au by Friday, 25 September if you intend to submit a quote, and if further information is required we can arrange a video conference during the meeting period.

If you have any questions about the Open Tender – Request for Quotation process or requirements in the management services, please contact:

Dallas Pearce

Manager, Projects, Agrifood Engagement and Events

0427 824 218

dallas.pearce@agrifutures.com.au