Roof, Gutters and Stormwater Pit Cleaning Supplier Panel

⁠⁠⁠This pre-qualification tender has been re-opened to ensure compliance with the ‘Public Construction’ Ministerial Directions.  Offering the best – open competitive process as possible. Advanced Forward Notification and the Tender information will be advertised on the Buying for Victoria website. Submissions for this tender will only be accepted electronically via this portal.

All previous submissions have been accepted (you do not have to re-submit) – you can choose to make an amendment to your previous submission if required. To access your submission you will need to request for the submission to be re-opened.  To do this, please contact Tender Search on 1800 836 337.

Pre-Qualification questions need to be answered by no later than Friday 14th December 2018 at 4pm AEST.

If you are deemed as qualified you will receive access to the tender questions via the Tender Search Portal.

Close off for submission of the final tender questions will be Friday 21st December 2018, 4pm AEST.

In an effort to streamline a number of related processes, Federation University, Australia through its Facilities Services Department, is requesting submissions via Pre-Qualification Tender for Roof, Gutters and stormwater pit cleaning.

The Facilities Services Department Staff are responsible for campus planning, building maintenance, and a multitude of other services to maintain the University Campuses.  The specified services are required within a variety of buildings across the University.  These buildings are located at the Ballarat Campuses (Mt Helen, SMB, Camp St, Gillies St) and Western Campuses (Horsham Ararat and Stawell). Pre-Qualification questions will be evaluated by several staff from Facilities Services and successful candidates that qualify for the tender. Suppliers will then be advised via an email notification from Tender Search. The supplier can then log into Tender Search to answer the relevant questions for the Request for Tender process.

Mandatory criteria – Mandatory response is considered essential and that you must, at a minimum, meet. Failure to either provide a mandatory criterion means that your response to the question will be deemed as non-conforming. The supplier will still be considered in this tender.

The successful contractor would be required to work closely with the nominated Federation University Representative to achieve the desired outcomes in the negotiated timeframe and with value for money.

The expectation is that all gutters and pits will be cleaned on a periodical timetable that suits the individual Campuses. Attached documents will show frequencies of each campus. Stormwater Pit Cleaning is required on an annual basis to be carried on April/May each year before Winter. Mt Helen Campuses only as per maps.  All contractors will need to demonstrate the ability to do  Risk assessments and  the have necessary working with heights and confined space equipment / training to perform these duties along with associated SOPs and OHS requirements.

Condition reporting of guttering to appropriate Facilities Services personal will be part of the scope.

Submissions will be evaluated by several staff from the Facilities Services section of the University and successful candidate(s) will be supplied with a Standing Purchase Order from Federation University which will be valid for 6 months or 12months.  The agreement will be for 3 years + 1 year + 1 year with annual reviews.  This arrangement will not be exclusive, nor does the arrangement guarantee you will receive any work with Federation University.  The University reserves the right to choose any supplier at any time.

Federation University have the right to request follow up Interviews or a request for Best and Final Offer.