Closed

Mentoring Program Management Solution for Monash University Careers, Leadership and Volunteering

Tender ID: 277019


Tender Details

Organisation:
Tender #:
-  
Status:
Closed
Publish Date:
8 July 2016
Closing Date:
29 July 2016

Tender Description

Monash University Careers, Leadership and Volunteering (CLV) have identified a need for a Mentoring Program Management Solution. The University has a Career Strategy and mentoring is a part of that strategy.

The Monash CLV group is focused on career opportunities, leadership opportunities and volunteer opportunities specific to educational and professional goals.

The current mentoring process requires the CLV staff to match, track, monitor and manage the various mentoring program participants in various spreadsheets.

Each program requires application forms to be developed and made available on the CLV group website for both mentors and mentees to apply. The purpose of this application form is to capture data that is used to find the best match between mentors and mentees, as well as metrics for University reporting. It is also used to ensure that mentees who apply are enrolled Monash students.

The matching of alumni and industry mentors to suitable Monash students is a complex and resource intensive process. This is manually completed by staff members going through the various spreadsheets as well as reporting and program evaluations. Further growth in this program is limited by the current manual and time consuming process.

This project seeks to source an online(SAAS) mentoring system with the ability to automatically match students and mentors and enhance the current service offering.

In Summary:
* The solution will enable mentors and mentees to apply to participate in the nominated mentor programs and to enable those applications to be recorded.
* The solution will match mentors and mentees based on pre-determined criteria.
* The solution will enable a mentee to review matches and select a mentor based on the matches.
* The solution will guide, support and provide a platform for communication between mentees and mentors through a structured program.
* The solution will provide a repository of structured training materials, for example video lectures and e-learning modules, to be accessed, undertaken and completions recorded for both mentors and mentees.
* The solution will provide a level of evaluation and reporting functionality.
* The solution will be scalable to allow for multiple mentoring programs.
* The solution will have the ability to execute the same matching process with the same set of mentors and mentees, as many times as required.
* The solution will have the ability to differentiate between different program intakes.
* The solution will have the ability to monitor communications between mentors and mentees.
* The solution can be configured to work with Single Sign On for Monash user authentication.


Location

Victoria   :   Barwon South West   :   Gippsland   :   Grampians   :   Hume   :   Loddon Mallee   :   Melbourne  

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