Printing and Mailing Services for Public Exhibitions 2026-2031

⁠⁠⁠End-to-end bulk mail production and distribution services for major project public exhibitions and planning proposals.

Project goals

End-to-end bulk mail production and distribution services for major project public exhibitions and planning proposals.

Scope

The contract will deliver the following critical services:

•  Pre-printing envelopes with logos, return addresses, and barcodes, implementation of Delivery Point Identifier (DPID) barcoding on all applicable mail
•  Automated insertion and sealing of correspondence into envelopes for large scale campaigns
•  Address data validation
•  Data cleansing, to refine address list for mailouts
•  Management of all mail lodgement logistics
•  Accurate merging of data from customer systems with mail templates
•  Secure handling and version control of data and templates
•  Provision of a structured return mail process, including scanning, categorisation, and reporting of undelivered mail.
•  Environmentally responsible paper and processes.

Related files

No files attached

Additional details/instructions

Please download and complete the tender documentation. Once completed, save and upload your response. You can keep editing your response until 3pm of the closing date.

Submissions are to be made electronically via the Opportunities Hub

Any enquiries or communications are to be made directly with the contact person listed in the RFP (only) during the tender period, and not to other DPHI staff

The submission closing time is 3pm sharp on the closing date. It is advisable to ensure your submission is uploaded into the Opportunities Hub well before that time in case there are any technical difficulties.