Dee Why Civic Centre, Level 5 New HVAC Installation

ABOUT THE COUNCIL

Stretching from Palm Beach to Manly, the Northern Beaches boasts more than half of all the beaches in Sydney and a population of more than 266,000. The Council is committed to maintaining a high level of customer service to the local community.

Northern Beaches Council is working closely with the community to build strategies that enhance our quality of life, promote sustainable development and protect our environment.

SERVICE REQUIRED

Northern Beaches Council (Council) invites tenders for the carrying out and completion of Minor Works for 2025 001142. The existing air conditioning system serving the Civic Centre dates from approximately 1973 with several modifications that have occurred.

The building is served by two central multi-zone AHU's with economy mode. Heating is provided from electric duct heaters. Cooling is provided from the central refrigeration system and condenser water system as heat rejection. Originally, the air was distributed as a constant volume system.

During approximately 2007, terminal mounted VAV diffusers double deflection grille were added to the building. We understand the VAV diffusers did not operate as intended and have been disconnected from use with the opening fixed to be fully open.

The Level 5 office accommodation has not been adequately served by the existing air conditioning system resulting in uncomfortable temperatures being experienced by staff.

The scope of the works includes HVAC Mechanical, Electrical, BMS, Glazing, Building and Painting works.

The works include but are not limited to the following:

• Decommissioning and removal of existing AC equipmenttend
• New pipework and ductwork systems including filters, dampers and valves
• All associated electrical works and removal of redundant services and switchboards
• All associated builder's works in connection with Air Conditioning System Upgrade and make good
• Allow for making good to existing structure, wall and ceiling finishes, glazing including new flashings, sealing to penetrations and waterproofing
• Allow for all shop drawings for approval prior to installation
• Allow for full integration with the existing BMS system
• Testing, commissioning and certification
• Monthly service inspections and maintenance for a minimum of 12 months during Defects Liability Period (DLP)
• Maintenance, operation manuals, as-builts and handover documentation

The works are to be carried out strictly in accordance with the requirements in this document. To have tenders considered, contractors will need to ensure that all required information requested in the Request for Tender document is provided.

Expected commencement of works in April 2026

EVALUATION CRITERIA

The evaluation criteria for this RFT are

Submission of all schedules is mandatory.

Pass or Fail Criteria

• Schedule F2, Non-Compliance and Qualifications, Pass or Fail
• Schedule F4, Financial Information. Pass or Fail
• Schedule F8, Work Health and Safety, Pass or Fail
• Schedule F12, Conflict of Interest and Fair Dealing Declaration, Pass or Fail
• Schedule F13, Insurances, Pass or Fail

Scored Criteria

• Schedules F3, F5, F7 and F9 Demonstrated past experience of the Tenderer (including QA and Sustainability) 15%
• Schedules F10 and F11, Demonstrated experience of Key Personnel and Subcontractors, 15%
• Schedules F14, Proposed Methodology 30%
• Schedule of Fees F18, The Fee including Schedule of Lump Sum Fee (90%), Schedule of Rates and Materials (10%), 40%

DOCUMENTS

Full tender documents are available for download at a cost of $140 (inc.GST)

SITE BRIEFING

A Site briefing will be held on Monday 19th January 2026 at 10am at Dee Why Civic Centre, Dee Why,2099. Respondents should ensure they review all documents and understand the scope of work before attending the briefing.

LODGEMENT

Submissions should be lodged in the electronic tender box or in the physical tender box at Northern Beaches Council, Civic Centre, 725 Pittwater Road, Dee Why, NSW 2099 by the time and date nominated. Late submissions may not be accepted.

ENQUIRIES

Enquiries should be directed via the online forum