Disaster Recovery Standing Panel – Equipment Hire

Project goals

The RA is seeking an Expression of Interest (EOI) from suitably experienced, competent and skilled organisations to provide equipment hire to address identified recovery needs following a disaster.

Recovery needs differ for each disaster event and is determined by RA local teams in consultation with councils, volunteers and community groups.

The purpose of the EOI is to identify a shortlist of suitable organisations to be invited to tender for the provision of these goods and services via a Request for Tender (RFT) for Standing Offer.

It is mandatory that Respondents intending to register their interest specifically address the selection criteria in their submission and demonstrate relevant experience and capacity to deliver services within the required parameters and as requested in the Pre-Qualification Questionnaire that must be included in the submission.

Refer to EOI Statement of Requirements template

Scope

The RA undertakes critical planning and preparation with communities, businesses and all levels of government to reduce the impact of natural disasters.

When disasters occur, the RA works closely with emergency services and community leaders to understand what local communities will need to recover. Once the immediate threat has eased, the RA leads recovery efforts in collaboration with community leaders and other recovery partners.

The RA is seeking an Expression of Interest (EOI) from suitably experienced, competent and skilled organisations to provide equipment hire to address identified recovery needs following a disaster.

Recovery needs differ for each disaster event and is determined by RA local teams in consultation with councils, volunteers and community groups.

The purpose of the EOI is to identify a shortlist of suitable organisations to be invited to tender for the provision of these goods and services via a Request for Tender (RFT) for Standing Offer.

It is mandatory that Respondents intending to register their interest specifically address the selection criteria in their submission and demonstrate relevant experience and capacity to deliver services within the required parameters and as requested in the Pre-Qualification Questionnaire that must be included in the submission.

Refer to EOI statement of requirements for details.

Additional details/instructions

For any queries or questions, use Q&A section of this opportunity.

All responses to the queries will be responded via Notice section to all suppliers to maintain probity and fairness.

The programme for the EOI and Request for Tender phase is summarised below outlining the key dates (noting that all dates are indicative):

Expression of Interest (EOI) issue date- 29 October 2025

EOI supplier clarification end date-17 November 2025

EOI Closing Date-21 November 2025

Select Successful suppliers for RFT-23rd November till 23rd January 2026

RFT to issue for successful EOI respondents-Early February 2026 (TBA dates)

Select Supplier panel for standing offer-Late February 2026 (TBA dates)

Contract negotiations-Late February to Early March 2026 (TBA dates)

Contract commences-Mid-Late March 2026 (TBA dates)

Requirements

Mandatory requirements

A. Modern slavery *

Engineering and technical - Specialised equipment and spares

This procurement category has a heightened risk of modern slavery.

You will be asked to provide information about modern slavery risks in your business and any actions you have taken to address these. You can visit the NSW Anti-slavery Commissioner’s GRS webpage for more information.

B. Scheme membership (SCM0256) *

Construction

This procurement category has a mandated scheme.

This category has a mandated scheme, to be awarded this contract you may need to be a member of the Construction Scheme for works up to $1 million SCM0256.

Are you a member of SCM0256?

C. Scheme membership (SCM4721) *

Engineering and technical - Specialised equipment and spares

This procurement category has a mandated scheme.

This category has a mandated scheme, to be awarded this contract you may need to be a member of the Subsidence Advisory NSW Independent Assessment Scheme SCM4721.

Opportunity requirements

1. RA Returnable Schedules for EOI-2009938 for Disaster Recovery Standing Panel – Equipment Hire.xlsx

It is mandatory that Respondents intending to register their interest specifically address the selection criteria in their submission and demonstrate relevant experience and capacity to deliver services within the required parameters and as requested in the Pre-Qualification Questionnaire that must be included in the submission.

Respondents must not publicise their Proposal or participation in the EOI through a media release or any other means unless otherwise agreed by RA in writing.

Proposals must be lodged electronically via the buy NSW Opportunities Hub no later than the Closing Date 21st November 2025 and Time 3.00 pm.

By submitting a response to the EOI on the buy NSW Opportunities Hub, the Respondent will be deemed to have accepted these T&Cs and the T&Cs referred to on buy NSW Opportunities Hub. The EOI must be clearly marked with the Respondent’s Name, EOI Contract Number and the EOI Title as identified on the cover of this EOI.

Electronically lodged EOIs must be submitted in a file format that can be read by either Microsoft Excel, Microsoft Word or Adobe Acrobat Reader. File names must not exceed 100 characters and must not contain symbol characters and must not be stored deep within the Respondent’s file directory.

Requests to submit via any other alternative form of lodgement, must be made in writing to the Contact Officer and may be accepted at RA’s discretion but not guaranteed

RA Returnable Schedules for EOI-2009938 for Disaster Recovery Standing Panel – Equipment Hire.xlsx (243 KB)

2. Scheme Registration

It is not mandatory to be registered under the scheme. Please specify in your responses if you are registered under any schemes.

**To access details, please refer to the related links .**