Business Paper System

Penrith City Council currently manages a business paper system which administers Council’s formal reporting process across over 15 different business paper types and in excess of 1000 reports a year. The system would be used and accessed by approximately 200 staff on a weekly if not daily basis.

Council is calling for responses from suitably experienced and qualified vendors to provide a Business Paper System Solution which includes the following:

•  Cloud based agenda compilation capability to allow access anytime anywhere.
•  Multiple simultaneous access to facilitate collaborative working on documents.
•  Workflow management and integration with Council’s Information Management and Case Management systems to allow task and action allocation.
•  Ability for distribution and/or access to both internal (staff and councillors) and external (the public)
•  Customisation to allow branding and formatting to be consistent with Council’s branding guidelines.
•  Solutions to allow for the inclusion of late documents.
•  Ability to have classes on confidential to assist manage sensitive documents.
•  Version control and high-quality search features.
•  Training of staff as required.

End User and technical documentation.

•  Implementation of end-to-end functionality and processes to meet Penrith City Councils technology and security requirements including SSO.
•  Setup and Configuration of the selected solution including information architecture, metadata schema and taxonomy.