MCC Web Consolidation Project

Maitland City Council (MCC) invites you to respond to this Request for Tender (RFT) for the delivery of a Web Consolidation Project.

The Web Consolidation Project will merge multiple existing council websites into a unified, accessible, and easy-to-manage web environment using the GovCMS SaaS platform with Drupal 10. This project aims to improve user experience, align branding, simplify content governance, and ensure MCC retains full administrative and code access to all templates, components, and configurations with no vendor lock-down.

The RFT pack consists of the following documentation:

(a) RFT Invitation to Respondents (refer document titled: 01. Schedule A - Web Consolidation - Request for Tender.pdf)

(b) RFT Project Background & Requirements (refer document titled: 02. Schedule B - Web Consolidation - Project Background & Requirements.pdf)

(c) Request for Tender Response Template (refer document titled: 03. Schedule C - Web Consolidation - Request for Tender Response Template.docx)

(d) Responding to an ERFx Notice (refer document titled: 04. Scehdule D - Responding to an ERFx Notice.pdf)

Instructions to Populate Response Documentation

Respondents must complete the questions contained in Schedule C and Schedule D of the RFP documentation. Responses must be provided in the spaces allocated for each question and may be expanded as required. All responses should be clear, concise, and complete, focusing on directly addressing the requirements outlined in Schedule B.

Timing

RFT issued: 13 October 2025 via the Portal.

RFT confirmation of intent to respond date: Friday 24 October 2025 - email Trent Matheson AND Naomi Clifford <Naomi.Clifford@maitland.nsw.gov.au> with confirmation of your intent to submit a tender.

RFT question submission cut-off date: Friday 24 October 2025.

RFT closing date: Friday 31 October 2025 @ 2pm.

All questions must be submitted in writing via the Online Forum. MCC will respond through the same channel so that all respondents have access to the same information.

Lodgement of Submission

The Respondent's offer, including all required documentation, must be lodged via the Portal in accordance with the instructions in 04. Schedule D - Responding to an ERFx Notice.pdf and received prior to the RFT closing date and time.

Selection of Preferred Respondent

The evaluation and selection process are outlined in Schedule A and Schedule B.

Regards,

Maitland City Council