The provision of design, curatorial, and exhibition management services for the delivery of the 2026 SHAPE exhibition to be held at the University of Technology Sydney.

Project goals

The primary objectives to be delivered by the supplier are as follows:

Provide comprehensive exhibition design and curatorial services, ensuring that all design elements are appropriately aligned with the spatial layout and functional requirements of the UTS exhibition venue.

Proactively identify and resolve issues related to the design, fabrication, or installation of the SHAPE exhibition, ensuring minimal disruption to project timelines and quality outcomes.

Plan, coordinate, and manage the exhibition build, ensuring delivery is completed within the agreed project schedule and in full compliance with the approved specifications and scope of work.

Oversee and administer subcontractor agreements and workflows (where subcontractors are engaged), ensuring that all parties meet performance expectations, adhere to compliance obligations, and maintain the required quality standards.

Manage stakeholder relationships, including those with subcontractors, students, and NESA’s Events and Engagement team, to ensure effective communication, collaboration, and high-quality service delivery throughout the duration of the project.

Scope

The scope of this RFQ encompasses the engagement of a suitably qualified and experienced supplier to provide design, curatorial, and exhibition management services for the successful delivery of the 2026 SHAPE exhibition. The exhibition will showcase a selection of outstanding major projects from the subject areas of Design and Technology, Industrial Technology, and Textiles and Design, which were undertaken and submitted by 2025 Higher School Certificate (HSC) students in New South Wales.

A total of up to 55 major projects will be presented as part of the exhibition, comprising approximately 40 physical projects and 15 multimedia-based projects. These projects vary considerably in terms of size, materials, portability, and fragility, and must be managed, transported, and installed with appropriate handling procedures to mitigate the risk of damage.

The SHAPE exhibition is scheduled to be delivered at the University of Technology Sydney (UTS), Broadway campus. The exhibition will be open to the public from 16 March to 11 April 2026 (inclusive). Bump-in is scheduled to occur from 12 to 15 March 2026, and bump-out is scheduled from 5pm on 11 April to 12 pm on 13 April 2026.

Related files

No files attached

Requirements

Mandatory requirements

There are no mandatory requirements for this opportunity.

Opportunity requirements

1. Performance and Management Services Scheme registration

Respondents must be registered as an advanced supplier under category 14. Specialised Services – Event Management of the SCM0005 Performance and Management Services Scheme.

Response type

Radio button (Yes/No)

2. RFT Documents

Please read and review all the attached documents and provide responses as detailed in the relevant document

Response type

File upload (Multiple)

Response templates

RFQ-TENDER 618 2026 SHAPE CURATORIAL AND EXHIBITION MANAGEMENT SERVICE.docx (142 KB)

Related documents

• B1 L5 public spaces FINAL.pdf (307 KB)
• Great Hall Markup Powerpoints.pdf (346 KB)
• B1 L4 public spaces.pdf (396 KB)

Evaluation

Assessment Criteria

General assessment criteria that were used to evaluate this opportunity

• Experience
• Capability
• Organisational capacity
• Price
• Methodology

Terms and conditions

Global terms and conditions

• buy NSW Tenders Terms and Conditions (210 KB)

Opportunity specific terms and conditions

• General conditions of RFQ.docx (15 KB)

Notices

No notices have been posted for this opportunity.

Amendments

No amendments have been made to this opportunity

Please refer to the document at the URL