Transport for NSW (Transport) is inviting Expressions of Interest (EOI) to gather information from the market to develop its Electronic Document and Records Management System (EDRMS)

Project goals

Transport for NSW (Transport) is inviting Expressions of Interest (EOI) to gather information from the market to develop its Electronic Document and Records Management System (EDRMS) long-term solution. This solution will ensure records-compliant, full-lifecycle management for documents and records. This includes fully describing all records and documents, managing workflows and collaboration, providing archival and 'cold' storage, and ensuring compliant end-of-life disposition. Transport is also interested in any future capabilities that may be planned for the solution. The platform should offer a single interface for all staff, even if different elements are provided by separate vendors.

A briefing will be held on Thursday 22 May 2025 at 3pm (AEST) via Microsoft teams. Please use the link below to participate. Microsoft Teams

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+61 2 9161 1290,,952597195# Australia, Sydney

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Phone conference ID: 952 597 195#

Scope

• Important Notice

1. The EOI process is not part of a formal procurement process.
2. This EOI process will not result in shortlisting and/or entering into a contract for future procurement. The objective for this EOI process is to understand the market’s capability in Document and Records Management System Solution.
3. Participation (or not) in this EOI process will not affect or preclude any Participant’s involvement in any future procurement processes. No information provided by any Participant in response to◻the EOI will be used in any evaluation of any subsequent response to a procurement process(es).
4. Nothing included in this Invitation should be considered as a presentation of potential tenders. TfNSW reserves the right to decide whether or not to proceed with any tendering process.
5. The outcomes of this EOI process will be considered in the solution design of the future Document and Records Management System for Transport and may be consolidated and presented to the public (albeit without attributing responses to specific Participants). The outcomes of this EOI process will become the sole property of TfNSW.

Additional details/instructions

In order to gain access to the Request for Tender documents, Tenderers are required to register their interest by sending an email to: tss.bidder@transport.nsw.gov.au and include the following information:

1) Tender No and Title ,

2) RFT ID ,

3) Organisation Name,

4) ACN/ ABN,

5) Contact Name,

6) Organisation/Contact Postal Address,

7) Contact Email Address (preferably an email address with the contact person's name),

8) Contact Phone number

To gain access to the tender documents in Ariba over the internet once access is provided, please ensure that you are using PC with web browser:

• Google Chrome 54+ (64 –bit)

• Microsoft Internet Explorer 7-11(32-bit)

• Mozilla Firefox 24 or 27(ESR)

• Safari 9+ (64-bit)

• Microsoft Edge (32-bit)

Requirements

Mandatory requirements

A. Scheme membership (SCM0020)

Information and technology - Cloud products and support

This procurement category has a mandated scheme.

This category has a mandated scheme, to be awarded this contract you may need to be a member of the ICT Services Scheme SCM0020.

Are you a member of SCM0020?

Response type

Radio button (Yes/No)

B. Social procurement (Aboriginal Procurement Policy)

Information and technology - Cloud products and support

Category and estimated value is subject to social procurement.

If you are successful in winning this opportuntity you will be required to submit quarterly reporting, do you agree?

Response type

Radio button (Yes/No)

C. Social procurement (Shorter Payment Terms Policy) 

Information and technology - Cloud products and support

Category and estimated value is subject to social procurement.

If you are successful in winning this opportuntity you will be required to submit quarterly reporting, do you agree?

Response type

Radio button (Yes/No)

D. Social procurement (SME Policy) 

Information and technology - Cloud products and support

Category and estimated value is subject to social procurement.

If you are successful in winning this opportuntity you will be required to submit quarterly reporting, do you agree?

Response type

Radio button (Yes/No)

Opportunity requirements

1. Documents and Records Management

The development, implementation, and integration of a Document and Records Management System or similar, which is sufficiently flexible to address TfNSW requirements

The development, implementation and integration of software and hardware products or services relating to Electronic Document and Records Management Systems (EDRMS) to provide a Records Management in Place solution across a range of products

Experience in management of large-scale data migration or integration within EDRMS or other content management system.

Experience in developing transformational, flexible and innovative technology-based solutions that will improve the long term TfNSW solution for Document and Records Management

Response type

Checkbox (Agree)

Please see attached files in the link for more information