Project Executive Summary

The Shire is intending to contract out garden maintenance of identified parks and garden areas within the District and is seeking suitable contractors to undertake this work on behalf of the Shire. The Shire reserves the right to award separate contracts for each of the parks and garden areas identified. Tenderers may indicate which parks and garden areas they wish to be considered for, and do not have to provide a service for all listed parks and garden areas.

SPECIFICATION 

Background Information

The Shire is seeking qualified and competent contractors to undertake general parks landscape maintenance (mowing, weeding, edging) of the smaller parks and gardens areas within the District. Contractors are to supply and maintain their own equipment to undertake this work, including provision of all consumables, mulch, herbicides and the like

This RFQ seeks Contractors to be responsible for the following areas:

• Lower French Park - Hart Street, Hobbs Road and French Avenue

• James Hughes Park - Cunningham Street, Jellicoe Road and French Avenue

• Lenihan Park – South Avenue

• Merredin Pioneer Cemetery – Pioneers Road and Cohn Street

• Mary Street Flower Bed (opposite Two Dogs Mitre 10)

• Farrar Parade flower bed and grassed area (Great Eastern Highway)

• Great Eastern Highway from Barrack Street to Solomon Street

The Shire will maintain responsibility for the following.

• Barrack St Precinct – Great Eastern Highway West to Great Eastern Highway East (Apex, CBD Central and verge maintenance and detailing)

• North Great Eastern Highway (Pioneer Park, Entrance Gates and Surrounds)

• Great Eastern Highway roadside verge and adjacent areas from Barrack St to Mary St

• Merredin Regional Community & Leisure Centre Oval and adjacent areas

• Merredin Cemetery (Reticulation and Maintenance)

• Roy Little Oval and Horseshoe Planting Zone

Specification

1. The contractorshall furnish all labour, tools, specialized equipment, material, supplies, supervision and transportation to perform landscape maintenance services as specifically outlined in this section.

2. We anticipate up to 20 mowings per year. Two (2) in the months of September, October, November, December, January, February, March, April and one (1) in the months of May, June, July and August. There must be a minimum of 2 weeks between mowing of the subject site. If locations need additional service, it will be outside of this contract and will require an approved Purchase Order before work can be completed.

3. The contractor is required to produce in writing the dates they have mowed at the project site. This can be an email a statement or the invoice itself if it breaks down the details on the invoice.

4. It is the responsibility of the contractor to remove all litter, debris and lawn clippings before and after each mowing.

Care should be used to avoid blowing clippings into any of the footpaths, flower beds, sidewalks, driveways, and parking areas.

5. All grass clippings shall be removed from all play area equipment, porches, beds, walkways, footpaths, driveways, and parking lots after each mowing.

6. All areas around trees, shrubs, buildings, posts, fences, flower beds, sidewalks and curbs will be edged with lawn trimmers after each mow.

7. Contractor will be responsible, at their cost, for replacement of trees, shrubs or bushes damaged by inappropriate mowing or edging.

8. Contractor will promptly repair, at their cost, any damages to reticulation, turf or vegetation caused by their actions.

9. Proposal to include the cost for a Spring and Autumn cleanup of all sites.

Spring cleanup to include:

• Must be completed by 1 November.

• Removal of any leaves left over from Autumn

• Cut back any winter growth on plants, shrubs and bushes

• Rake and loosen compacted soil and mulch to allow new shoots & bulbs to push through.

• Supply and Spread 7cm (minimum) of fresh dark mulch

• Clean up beds, walkways, sidewalks and foundations of weeds, overgrown vegetation, leaves, branches and clutter

• Re seed damaged areas of park area

• Re Edging of areas

• Apply major weed inhibitors through the lawn

• Add fertiliser to all garden beds and lawn areas to promote healthy growth and flowering

Autumn clean up to include:

• Must be completed by 1 July

• Clear out fallen leaves, litter & debris from lawns, beds, curbs and sidewalks

• Trim shrubs and bushes

• Trim any dead branches off trees that are within reach no special equipment required

• Add lawn fertiliser with high phosphorus content to encourage root growth.

10. Contractor will advise the Town Maintenance Supervisor and Manager Works and Services of any damage or deterioration to any part of the park infrastructure (both soft and hard infrastructure), including the need for reseeding or re-sodding of any areas.

11. All turf areas inaccessible to mowing equipment will be trimmed prior to mowing as needed to maintain a neat, wellgroomed appearance.

12. Contractorshall use supply all herbicides, fertilizers, chemicals and the like for servicing the sites that meet the Shire’s approval.

13. Contractor shall supply all necessary data sheets and meet requirements to comply with the WHS Regulations.

14. Contractor shall not dump any debris into Shire refuse bins. All collected materials shall be disposed of at the Shire’s Landfill facility. No charges will be levied for green waste and other materials (ie litter) collected from the sites and then disposed of at the Landfill facility.

15. Undesired vegetation in footpaths, curbs, cracks and other hard surfaces within and adjacent to the site need maintained so there are no weeds growing in them. Contractor can use Roundup on them or cut them with a line trimmer/whipper snipper.

16. Mow all grass on the site completely to maintain a uniform height not to exceed 7cm.

17. Use trimmers in locations where mowers cannot reach vegetation.

18. Apply an effective, safe and environmentally friendly herbicide to immediately kill all grass and weeds growing up through cracks and openings in footpaths, curbs, roads, parking areas, walls, garden beds etc.

19. Ruts, holes and other disfigurement of mowed areas caused by mowing equipment shall be the responsibility of the  Contractor to repair to original condition.

20. Landscape Maintenance work shall be performed during the regular hours of 7.00 A.M. through to 5:00 PM Monday to Friday unless otherwise specified/approved by the Principal due to uncontrollable weather situations.