Software Asset and License Management Services

The purpose of this Request for Quote (RFQ) is to secure an experienced Seller to provide Software Asset and License Management Services, including software procurement, license management, software asset management, reporting and ongoing support.

The key objectives of this procurement are:

• Effective Software Management: Maintain an accurate Software Asset Register (SAR).

• Compliance and Risk Mitigation: Ensure software licensing compliance and minimize legal risks.

• Cost Optimisation: Reduce software costs and risk through effective procurement strategies.

• Enhanced Reporting & Governance: Provide detailed insights for informed decision-making.

• Vendor& Renewal Management: Streamline renewals, vendor relationships, and negotiations.

Note: Any contract entered into as a result of this RFQ will be non-exclusive (i.e. the Department reserves its right to engage other vendors and reseller to provide the required goods and services as needed).

Estimated start date: Tuesday, 01 July 2025

Initial contract duration: 36 months

Extension term: Other

Extension term details: one or more further extension options up to a total of 24 months.

Number of extensions: Buyer has not provided these details

Working arrangements: Remote

Industry briefing: Not Applicable

Additional budget information: It is the department’s preference for the managed services (software asset and licence management) to be charged as fixed monthly fee whilst the software purchase and renewals charged as pass through costs with no transactional mark-ups. The managed services fees are also to be fixed for the initial contract period of 36 months. Fee adjustments during the contract extension period are to be negotiated and agreed between the parties. Sellers are welcome to propose alternative pricing model.