The Sanctuary Cove Principal Body Corporate (PBC) invites expressions of interest (EOIs) from qualified consultants to assist in evaluating the future of its established fibre-to-the-home (FTTH) network that provides essential communications and security services to the homeowners and other facilities in the Sanctuary Cove Resort.

PROJECT OVERVIEW

Sanctuary Cove is a prestigious gated community on the northern Gold Coast, adjacent to Hope Island. Established in 1988, it is governed under its own enabling legislation, The Sanctuary Cove Resort Act 1985 (SCRA), as well as the Building Units and Group Titles Act 1980 (BUGTA). In 2009, the community implemented an optical fibre network and associated hardware to connect its 1500+ residences and small number of other resort facilities , supporting:

Security Services for emergencies and fire detection

Free to Air TV

Internet

Phone and

Foxtel (if connected through the FTTH line)

While the network continues to provide these services, key hardware components are becoming obsolete, presenting potential maintenance and service continuity risks in the foreseeable future.

To address this, the PBC has established in internal task group to investigate and recommend solutions for:

The continued provision of current services

Assess future service requirements for the medium and long term.

CONSULTANCY SCOPE & EXPECTATIONS

The selected consultant will:

Assist in defining and documenting the current FTTH network.

Refine the project scope by leveraging expertise in network design and development.

Conduct a technical review and feasibility analysis of potential upgrade/replacement options.

Work within the project's established timeline, with completion required by the end of 2025.

Attend PBC meetings to present findings and respond to enquiries.

EOI SUBMISSION REQUIREMENTS

Interested parties should submit an Expression of Interest (EOI) that includes:

Company capabilities statement

Recent service portfolios.

Professional and client references relevant to similar works

Relevant qualifications, accreditations, licenses, and certifications to demonstrate technical expertise, safety compliance, and industry standards.

Key personnel assigned to the project, including their roles and experience.

Estimated time commitment & milestones for progress reporting

Preliminary cost estimates

NEXT STEPS

Following the EOI review, shortlisted candidates will be invited to come in for discussions and submit a formal quotation, which will include:

Finalising fees

Details of the expert team assigned to the project

A comprehensive project timeline with key deliverables

A signed Confidentiality Agreement

SUBMISSION DETAILS

All enquiries and Expressions of Interest (EOIs) must be submitted by Friday, 4th April 2025 to:

Facilities Services Manager

Sanctuary Cove Community Services Limited

Email: Tenders@scove.com.au

We appreciate your interest and look forward to your contribution in shaping the future of Sanctuary Cove's communications and security network.