The Contractor will be required to supply Electrical Consumable materials direct to Hunter Water employees as and when required. The items listed in Returnable Schedule 7 of the tender document are a relative sample of items purchased over the past 12 months. The tender schedules have been separated into the following:

1. Consumable items which are purchased over the counter or direct delivery to job sites

2. Consumable items which are purchased via a Term order and to be delivered to Hunter Water's Tomago Depot.

3. Inventory items which are purchased via a Purchase order and delivered to North Lambton depot.

The Contractor will therefore be required to have a secure and innovative system and processes in place that will allow for materials to be ordered by Hunter Water employees, to either be picked up or delivered to the required locations.

Orders would normally be place via phone or over the counter, with other forms of ordering to be considered such as, via e-mail or the internet using supplier catalogues.

It is expected that the system/process would, as a minimum;

* Be able to reference the employee making the purchase on the invoice and be able to separate purchases between employees

* Be able to record the following information on the invoice

- HW employee name (making the purchase) and pay number (e.g. Fred Smith 213001)

- HW Term or Purchase order number (e.g. T08000)

- HW Work Order number (e.g. 20000000)

- Quantity, price, and description of the materials purchased

* Be able to produce monthly reports showing totals purchased

When purchasing materials, Hunter Water employees will provide the Contractor with:

* Proof of employment in the way of Hunter Water Identification card

* Hunter Water employee ID number

* HW Purchase order number

* HW Work Order number

No materials should be released by the Contractor unless the purchaser has proof identifying them as a Hunter Water Employee and can provide the above information.

Hunter Water will not pay for any materials that have not followed the above process for supply of electrical consumable items

Tenderers may tender for individual separable portions or ALL portions.

Tenderers must tender for all items listed within the Scope documentation and Pricing Schedules.