Floodplain Risk Management Study and Plan

⁠⁠⁠Maitland City Council ("MCC") invites you to respond to their Request for Tender (RfT) for Floodplain Risk Management Study plan project.

MCC requests a Floodplain Risk Management Study and Plan (FRMSP) for whole-of_the local government area (LGA) based on previously conducted reverine, local chatchment and over land flood studies.

The project comprises of data analysis, flood damage study, and development of a floodplain risk management plan in consultation with relevant stakeholders.

The objective of the study is to improve understanding of flood behaviour and impacts, and better inform MCC management of flood risk (through flood risk management, emergency management and land use planning) in the study area.

The project extends the flood study to a flood risk management study and plan, allowing an increased understanding of the impacts of floods on the existing and future community, and infrastructure within the LGA. It also investigates practical, feasible and economically viable management measures to manage existing, future and continuing risk, to reduce residual risk. The flood risk management study will provide a basis for informing the development of a flood risk management plan.

The Tender pack consists of the following documentation:

(a) RfT Invitation Letter (refer document titled: 01.20242356 Floodplain Risk Management Study and Plan Invitation to RfT Letter.pdf),

(b) Tender Acknowledgement (refer document titled: 02.20242356 Floodplain Risk Management Study and Plan Acknowledgement Form.docx),

(c) Conditions of Tender (refer document titled: 03.20242356 Floodplain Risk Management Study and Plan Conditions of tender.pdf),

(d) Responding to an ERFx Notice (refer document titled: 04. Responding to an ERFx Notice.pdf),

(e) Specification (refer document titled: 05.20242356 Floodplain Risk Management Study and Plan Specification.pdf),

(f) RFT Questions (refer document titled: 06.20242356 Floodplain Risk Management and Study Plan Part 2.docx)

(g) Price File (refer document titled: 07.20242356 Floodplain Risk Management Study and Plan Price File.xlsx)

(h) Request for Contract Deviations (refer document titled: 08.20242356 Register of Contract Deviations.docx),

(i) Contract (refer document titled: 09.20242356 Floodplain Risk Management Study and Plan MCC Major Services Agreement.pdf)

RFT Acknowledgement

Respondents are requested to complete the RFT Acknowledgement Form (refer document titled: 02.20242356 Floodplain Risk Management Study and Plan Acknowledgement Form.docx) and return via email to acknowledge your company will be submitting an RFT. RFT Acknowledgement Forms must be submitted no later than 12.00pm (EST) Monday 13th May 2024 to kim.swan@maitland.nsw.gov.au.

Instructions to Populate Response Documentation

The Respondent must populate its RFT by way of completing the questions contained in Request for Proposal Part 2 (refer document titled: 06.20242356 Floodplain Risk Management and Study Plan Part 2.docx) provided within the RFT.

The Respondent must respond in the boxes provided for any text-based answers and expand the space as necessary. MCC prefers responses in each section be limited to less than 500 words. However, where a Respondent wants to attach additional relevant documents, ensure you include a reference to the attachment in the relevant section.

You must submit using an electronic copy of this document. Respondents must note that all questions MUST be completed.

Lodgement of RFT

The Respondent's offer, including all accompanying documentation, must be submitted via the Online Portal (refer document titled refer document titled: 04. Responding to an ERFx Notice.pdf) and must be lodged prior to the close date of 3.00pm on Wednesday 12th June 2024

Yours faithfully

Catherine Pepper

Manager Environment & Sustainability