As part of the 2023/2024 Capital Works Program, Council is undertaking the Stage 2 air conditioning system upgrade at Glen Street Theatre, Belrose NSW.

Council is seeking quotes from suitably qualified contractors to carry out the following outline scope of works: .

• Decommissioning and removal of redundant AC equipment
• Removal of existing sloping section of roof sheeting and associated items
• New low load chiller, air handling and fan coil units
• New pipework and ductwork systems including filters, dampers and valves
• New buffer tanks, associated pipework and connections
• New roof sheeting to sloping section including safety mesh, insulation blanket and flashings
• All associated electrical works including removal of redundant services and switchboards
• All associated builder's works in connection with Air Conditioning System Upgrade and make good
• Allow for making good to existing structure, wall and ceiling finishes, roof sheeting including new flashings, sealing to penetrations and waterproofing
• Allow for all external fixings to be stainless steel . Allow for all shop drawings for approval prior to installation
• Allow for full integration with the existing BMS system
• Testing, commissioning and certification
• Monthly service inspections and maintenance for a minimum of 12 months during Defects Liability Period (DLP)
• Maintenance, operation manuals, as-builts and handover documentation

The works are to be carried out strictly in accordance with the requirements in this document. To have tenders considered, contractors will need to ensure that all required information requested in the Request for Tender document is provided.

Expected commencement of on-site works on 8 July 2024

EVALUATION CRITERIA:

The evaluation criteria for this tender are:

Submission of all schedules is mandatory;

Pass/Fail Criteria

• Schedule F1, Tender Form, Information only
• Schedule F2, Non-Compliance and Qualifications, Pass/Fail
• Schedule F4, Financial Information; Pass/Fail
• Schedule F8, Work Health and Safety, Pass/Fail
• Schedule F12, Conflict of Interest and Fair Dealing Declaration, Pass/Fail
• Schedule F13, Insurances, Pass/Fail

Scored Criteria:

• Schedule F3 & F5, Business Information and Performance Information, 15%
• Schedule F10 & F11, Personnel and Subcontractors, 15%
• Schedule F7 & F14, QA and Proposed Methodology, 30%
• Schedule F21, Schedule of Fees, 40%

DOCUMENTS:

Full tender documents are available for download at no cost.

SITE BRIEFING:

A Site briefing will be held on Tuesday 2 May 2023 at Glen Street Theatre, Belrose at 10.30am. Tenderers should ensure they review the tender documents and understand the scope of work before attending the briefing. (See Part A5 - Conditions of Tender for details).

CLOSING DATE AND TIME:

Tenders close at 2.00pm on 11 May 2023 and must be fully received by this time.

LODGEMENT:

Submissions should be lodged in the electronic tender box or in the physical tender box at Northern Beaches Council, Civic Centre, 725 Pittwater Road, Dee Why, NSW 2099 by the time and date nominated. Late submissions may not be accepted.

REGISTRATION:

Documents must be obtained after registration on the e-tendering portal which is free 

ENQUIRIES:

Tender enquiries should be directed to the Tendering Officer via the online forum (see forum option below).