REROC and RAMJO Resource Sharing Bulk Supply and Delivery of Liquid Alum

⁠⁠⁠This document has been prepared on behalf of the member councils of the Riverina Eastern Regional Council of Councils (“REROC”) and the Riverina and Murray Joint Council (“RAMJO”).

REROC is a voluntary association of nine local government bodies located in the eastern Riverina region of NSW. REROC’s member councils are: Bland, Coolamon, Cootamundra- Gundagai, Greater Hume, Junee, Lockhart, Temora, Goldenfields Water County Council and Riverina Water County Council.

The Riverina and Murray Joint Council (RAMJO) was proclaimed by the NSW State Government as a Body Corporate under the provisions of the Local Government Act 1993. RAMJO’s member councils are: Albury, Berrigan, Carrathool, Edward River, Federation, Griffith, Hay, Leeton, Murray River, Murrumbidgee Shire and Narrandera Shire.

This tender is an outcome of a Resource Sharing Project between REROC and RAMJO and is being conducted by REROC with the aim of improving the level of efficiency and effectiveness of service delivery in each of the Participating Councils. By working together through effective resource sharing activities the Participating Councils aim to:

• Lower costs
• Improve efficiency
• Improve the quality of service delivery
• Provide greater opportunities for business and industry

This Resource Sharing Project for the Bulk Supply and Delivery of Liquid Alum is the result of assessments made by the five (5) Participating Councils that operate water supply and waste water treatment enterprises within the REROC and RAMJO regions regarding the value of a regional approach to the supply of the product. The councils participating IN the tender are: Goldenfields Water County Council, Riverina Water County Council and Cootamundra- Gundagai Council from REROC and Albury City Council and Hay Shire Council from RAMJO (“Participating Councils”).

It is REROC and RAMJO’s intention to recommend a supplier of liquid alum for the Participating Councils. The lowest or any particular quotation may not be accepted and not all Participating Councils may choose to enter into a final contract with the recommended supplier.

The Project calls for the Bulk Supply and Delivery of Liquid Alum to each of the Participating Councils at their nominated depot. Participating Councils have also requested pricing for an on-demand supply option. Centralised storage of the product is not an option within the contract. Total estimated purchases by the Participating Councils are contained in Appendix A. REROC, RAMJO and the Participating Councils make no commitment and provide no undertaking to purchase the exact quantities of product listed in Appendix A.

Quoted prices are to be fixed for one year.

Tenderers are also asked to consider the implementation of a rebate scheme, whereby REROC and RAMJO as the facilitating organisations for the contract receive a quarterly per litre rebate based on the amount of litres of product ordered by the Participating Councils. The rebate is to be paid directly to each organisation based on the purchase quantities made by their Member Councils.

The costs of transporting product to each Participating Council’s depot must be included in the quoted price.

Suppliers will need to understand the roles to be played by the various parties:

1. REROC and RAMJO are the bodies facilitating and co-ordinating the joint purchasing approach. REROC is providing the project management for the tender.
2. REROC and RAMJO together with the Participating Councils will assess the tenders and make a single recommendation based on the established evaluation criteria and the assessed best result for the Region.
3. Individual Participating Councils will then consider the recommendation of REROC and RAMJO prior to final approval. Following final approval each Participating Council will then enter into an individual contract with the supplier in accordance with the specification detail.
4. Successful Tenderer (“the supplier”) will then supply the Bulk Liquid Alum to each Participating Council in accordance with the contract details.

NOTE: These documents compromise the conditions and specifications under which the Project is to be carried out.