Security Services

⁠⁠⁠Northern Beaches Council (Council) invites tenders for the provision of Security Services for fixed schedule work and/or inclusion in the Security Services Panel (Panel) for variable schedule work. Tenderers will need to demonstrate they have the necessary qualifications, ability and experience to provide the required the Security Services to Council. Council requires the provision of the Services over a range of disciplines as listed below.

It is anticipated that a panel will consist up to 6 members, although Council reserves the right to vary these numbers in accordance with its specific needs and may also invite quotations from organisations outside a Panel in specific circumstances.

The Council requires the provision of the Services over a range of specializations as listed below.

1. The Northern Beaches Council is seeking security related services in the following classifications:
Contract 1 - Security Staff Services a) Guards b) Mobile Patrol c) Alarm Monitoring
Contract 2 - Security System Services a) Maintenance b) Testing

Panel of service providers-Security Staffing/System Services-Variable Schedule and/or Specialised Skills a) Guards b) Mobile patrol c) Alarm response d) Events support e) Technical system services

It will be the contractor's responsibility to ensure that all contractor staff are properly licensed, trained, background checked, and sufficiently experienced for the assigned work. All staff shall be properly attired and equipped for the work. Some assignments may arise on short notice.

The contractor must also ensure that all applicable statutes, regulations, standards, and best practices are strictly adhered to by their management and staff at all times. The contractor shall agree that the fee charged covers all related expenses to them, including any extraordinary and emerging cost for the purchase, conveyance, and replacement of materials, supplies, and equipment as well as transportation of staff necessary to fully provided the required services.

Detailed specifications for the provision of those services in support of the Council's various locations and activities are provided the Attachment in Part E.

2. The following Northern Beaches forms of contract will be used:
a) General Conditions of Contract (Part B of RFT) for Contract 1 and 2. RFT 2019/110 Page 4 of 125
b) Panel, Services Panel Deed (Part D of RFT) and General Conditions of Contract (Part B of RFT).

To qualify, tenderers are required to respond satisfactorily to this RFT and be evaluated as a preferred tenderer. Tenderers must complete the Schedules provided in Part F of this RFT and their tenders will be evaluated in accordance with clause A14 - Assessment of Tenders.

Panel of services providers Registration to a Panel will be by execution of the Deed which is provided in Part D. It will pre-qualify a Panel Member for receiving Requests for Quotation or Work Orders from Council.

Nothing in this RFT or the Deed will affect the absolute right of Council to seek the Services from entities not on a Panel. Council also reserves the right to add and remove Panel Members at any time and this may include addition to a Panel of Tenderers who were not appointed to a Panel initially but were placed on a reserve list for possible placement to a Panel at a later date at the sole discretion of Council. Council may discontinue this Panel arrangement at any time and at its absolute discretion.

The works are to be carried out strictly in accordance with the requirements in this document. To have tenders considered, Service and Panel Contractors will need to ensure that all required information requested in the Request for Tender document is provided.

The Services Contract and the Panel Deed term will be 3 (three) years, with an extension at Council's option of a further 2 (two) periods of 12 (twelve) months

Full tender documents are available for download at a cost of $100 GST exclusive.(for Panel Deed value $150K - $500K)

A Site briefing will be held on 28 June 2019 at the Civic Centre at 1:30 pm. Tenderers should ensure they review the tender documents and understand the scope of work before attending the briefing.

Tenders/Quotations close at 2pm on 16 July 2019 and must be fully received by this time.

Tender enquiries should be directed to the Tendering Officer via the online forum.