Kimberley Ports Authority (KPA) is seeking quotations to for Consultants to provide Employee Assistance Program services to KPA employees.

Your company is invited to submit a quote to carry out the services as detailed in the Employee Assistance Program (EAP) Service Provider package, which is enclosed with this letter.

The package includes the following documentation:

Principal’s Project Requirements (Scope of Works); and
KPA precedent Services Agreement.

The Contractor is to prepare an itemised quote addressing the following:

Hourly rate for EAP services both during and outside of business hour;
Hourly rate for professional consultancy services; and
Hourly rate for additional services as outlined in the Principal’s Projects Requirements.

The Contractor is to nominate any sub-contractors who will be undertaking specific services.

Submission of a quotation by a contractor shall be taken by KPA to mean that the contractor:

has read and understood, this letter, the Services Agreement and other information provided by KPA and understood its obligations; and
has made themselves aware of the services to be provided and other factors having a bearing on the execution of the services.

All quotes must be addressed to KPA’s HSE Manager Veronica Mair at one of the following addresses:

info@kimberleyports.wa.gov.au;
PO Box 46, Broome WA 6725; or
280 Port Drive Broome (for courier or personal delivery),

by no later than 16:00hrs WST Friday 22 July 2016.

Without limiting KPA’s ability to alter the assessment criteria, KPA will be focussing on the following criteria:

Fee structure;
Corporate Capacity, relevant experience, insurance held and other related matters; and
Proposed variations to contract terms.

If you have any queries concerning the Scope of Works, then please email them to KPA’s HSE Manager Veronica Mair at hsemanager@kimberleyports.wa.gov.au.

If you have any queries in relation to the contractual terms then please email them to KPA’s Commercial Officer Christian Lee at commercialofficer@kimberleyports.wa.gov.au.

In relation to the Agreement terms, if a significant number of changes to the Services Agreement are proposed or the proposed amendments would require KPA to deviate from its obligations to its insurer, then KPA reserves the right not to further consider the quote put forward.

Please also note that KPA will assume that you have provided your insurance brokers with a copy of the Services Agreement and obtained confirmation from them that you have the insurance cover required by the Services Agreement. Certificates of Currency which meet the Service Agreement terms will need to be provided to KPA before the contract is awarded.